Hall Application Information for Residential Year 2020/21 (New Local UG Students)

Hall Application Period:
14 - 19 August 2020 (for New Local applicants [JUPAS & Direct Entry])

 

IMPORTANT NOTES

COVID-19 pandemic and latest hall measures as of 6 August 2020

While the number of confirmed cases is still fluctuating and the situation in and outside Hong Kong is unpredictable, we would like to reassure all members that your health and safety is of the highest priority.  As such, the following hall operations will be adopted:

  1. Both UG Hall VIII and IX will be set aside for contingency use throughout the Residential Year 2020/21;

  2. Subject to the latest situation of COVID-19, both hall transfer and room swapping would be suspended during the RY2020/21 until further notice;

  3. Guest Pass will be suspended until further notice;

  4. According to the UG Hall Admission Policy, Yr-1 local students are provided with at least one semester of University housing either in the Fall or Sprint Term of their first year of study at HKUST. Applicants will be assigned bed spaces either for Fall (4th September 2020 to 12th January 2021, both nights inclusive) or Spring Term (25th January 2021 to 3rd June 2021, both nights inclusive). If students with Fall Term hall offer would like to change it to Spring Term, they are allowed to do so. However, Spring Term hall offer would be subject to bed space availability in Spring 2021. If there are insufficient bed spaces, the assignment is subject to lottery.

  5. The offer of 1-Term residence to New Local UG Students WILL NOT be carried forward to the following year(s).  Similarly, residence offered but not claimed by students during the Residential Year will also not be carried forward to the following year(s).

 
Local undergraduates are provided with at least 1 term of University housing in their first year of study at HKUST in either Fall or Spring Term as long as they submit their applications AND complete all required procedures by the deadlines which will be announced at later stage. Note that only a certain number of quota shall be reserved for applicants with the highest one-way traveling time (TT) from home to HKUST who will be considered for a full-year hall offer. Such highest one-way traveling time (TT) varies every year, as the cut-off line of TT would be drawn according to number of available hallplaces and the information provided by all the applicants. Applicants whose TTs are above the cut-off line (i.e. higher traveling time) would be offered a full-year hall offer.
 
On the other hand, local undergraduates who (a) do not have a home base in Hong Kong or (b) have to travel more than 2 hours from home to HKUST will be provided with University housing in their first 2 years of study in HKUST provided that they complete all required procedures. Note that there are NO guaranteed residence afterwards and they will be considered under the normal hall allocation mechanism (i.e. being admitted through the weighted lot drawing system or as an active member of a group). Students are advised to plan ahead in their accommodation arrangements; in any case that they wish to consider self-arranged off-campus accommodation near HKUST campus, they should expect to pay HK$6,000 to $7,000 per month.
 
Students may contact the University’s Off-Campus Housing Section for support in sourcing for off-campus accommodation in the private market.

Residential Periods

1-term hall offer (i.e. either Fall Term 2020 or Spring Term 2021) is to be offered to successful applicants. Only a small percentage of successful applicants who do not have a home base in Hong Kong or have highest one-way traveling time from home to HKUST (under the determination methods in the UG Hall Allocation Policy) are to be offered with full residential year hall offers.
 
Successful applicants who receive a full residential year hall offer but wish to take up only 1-term hall residence must write to ughousing@ust.hk to request for such adjustment ONLY AFTER accepting the hall offer.

Residential Terms Periods (both nights inclusive)
Full Residential Year 2020/21 4 September 2020 - 3 June 2021
Fall Term 2020 4 September 2020 - 12 January 2021
Spring Term 2021 25 January 2021 - 3 June 2021

 

Students are required to arrange other sources of accommodation on their own before and after the offered hall residence. Requests for early check-in or late check-out will NOT be entertained.
 

Important Dates
Procedure Dates
Online Hall Application*

14 August 2020 - 19 August 2020

Release of Hall Application Results 25 August 2020
Online Acceptance of Hall Offer# 26 August 2020 - 28 August 2020
Submission of Required Proof @ To be confirmed
Payment of Hall Charges  Mid-September 2020
Check-in Date

Fall Term: 10am, 4 September 2020

Spring Term: 2pm, 25 January 2021

Check-out Date

Fall Term: 12nn, 13 January 2021

Spring Term: 12nn, 4 June 2021

* Application Period

8am, 14 August 2020  - 11:59pm, 19 August 2020 (HK Time) 

[for request in change of submitted information, write to ughousing@ust.hk within the application period; requests are subject to approval]

#Hall Offer Acceptance Period

8am, 26 August 2020 - 11:59pm, 28 August 2020 (HK Time)

 

@  Not all successful applicants are required to submit proof; if successful applicants are required to submit any proof for verifying reported information in their application, they will be informed of the arrangements and requirements in the hall offer letter and/or in separate cover. Failure to submit the required proof within the stipulated deadline will result in cancellation of hall offer without prior notification.

Application Means & Acceptance of Hall Offer

https://www.ab.ust.hk/applyhall > "Click here to submit application for Regular Residential Year"
 
Students who fail to submit the hall application within this application period will NOT be considered for student accommodation for the ENTIRE Residential Year 2020/21.
 
Applicants who receive a hall offer will receive a system generated hall offer acceptance notification email the day after the Hall Offer Letters are sent and they are required to follow instructions to confirm their acceptance of offer online within 4 days. Failure to complete the online acceptance by the deadline will result in cancellation of hall offer without prior notification.

Announce of Hall Application Results

Hall Application Results will be announced on late August 2020 and such result will be sent to applicants' HKUST ITSC email addresses (and their personal email accounts as indicated in their hall applications if their HKUST ITSC email is not available yet).
 
It is the responsibility of the applicants to check with the Student Housing and Residential Life Office either in person or write to ughousing@ust.hk if they do not receive any notifications by late August 2020.

Verification of Reported Home Address

According to the UG Hall Allocation Policy, hall places allocated to successful applicants are based on their one-way traveling time or no-home-base status. As such, some students are required to submit documentary proof(s) to substantiate their claim on home address.
  
Applicants who are required to submit documentary proof(s) will be informed of the arrangements and requirements in their hall offer letters and/or in separate cover. Failure to submit required proof before the deadline if requested will result in cancellation of hall offer without prior notification.
 
IMPORTANT NOTE:
Applicants are reminded that provision of false / inaccurate information may lead to disqualification and cancellation of the hall applications and associated offers (including subsequent hall applications). 
 

Local Applicants with a Home Address in Hong Kong

Applicants under this category may be requested to submit relevant proofs to substantiate the claimed home address of the applicant and his/her parents. Some examples of the documents required are:

  • Rate Receipts
  • Tenancy Agreement of Public Housing
  • Stamped Tenancy Agreement for Rented Apartment
  • Utility Bills
  • Proof of Relationship between student and his/her parent 

 

Local Applicants who Claim to have a Home Address Outside Hong Kong

Applicants under this category may be requested to submit relevant address proofs to substantiate the claimed home address of the applicant and his/her parents. Examples of the such documents are:

  • Proof of home address outside of Hong Kong of both parents (e.g. utility bills, bank statements, etc.)
  • Proof of both parents' work outside of Hong Kong
  • Student's education history
  • Proof of Relationship between student and his/her parent

 
 
List of standard documents required for submission will be detailed in the hall offer letters to successful applicants. Applicants should note that any submitted documents may be further reviewed by the UG Hall Selection Committee. Applicants would be asked to submit further documents by a stipulated deadline if there are doubts on their submission. Failure to do so would result in their applications being rejected.
 
Applicants are strongly advised to contact the Officers of the Student Housing and Residential Life Office in case of doubts.

Hall Charges & Payment

The hall charges for the entire Residential Year 2020/21 for New Local UG students are listed below for reference.

Room Type Available In Charge (HK$)
Double Room UG Halls I, II, III, IV, VI 15,290
UG Halls VII, VIII, IX 18,970
Triple Room UG Halls II, III, IV, VI 11,490
Bunk Bed Room UG Hall V 12,730

 

Remark:

  1. Hall charges listed excludes air-conditioning and laundry charges; the charges listed covers the period from 4 September 2020 to 3 June 2021. Room type(s) available depends on the hall allocated to successful applicants under the mechanism in the hall policy; there are no room type selection / preferences in the hall application.
  2. Charge for full residential year will be billed in 2 installments; charge for each term / installment are calculated on pro-rata basis.
  3. Hall charges must be paid in FULL and are non-refundable and non-transferable.
  4. The University is currently reviewing the payment arrangement for students. Detailed payment methods and the payment schedule would be announced in due course.
  5. Students with financial difficulty may apply for payment deferment to the Scholarships and Financial Aid Office.
Hall & Room Allocation

Hall Allocation

Applicants may indicate a maximum of 3 hall preferences in the housing application. Applicants may refer to the policy or the illustration below on the hall allocation mechanism.

ughall_assign_mechanism.png

 

 
 
Room Allocation

Details of room and room type will be allocated to successful applicants after the application results are announced.

Off-campus Accommodation Options

If students are interested in living outside of HKUST campus, they may approach the Off-Campus Housing Section of the Student Housing and Residential Life Office at offcamphouse@ust.hk for assistance.
 
Information on off-campus accommodation is also available online.