Hall Application Information for Residential Year 2022-23 (Continuing UG Students)

Hall Application Period: 4 April - 14 April 2022
  

 

Important Notes on Hall Measures in Residential Year 2022-23 (last update: 1 April 2022)

In view of the current pandemic situation, the following arrangements will be made in the Residential Year 2022-23 in consideration of the current health and safety measures in 2021-22 and the relevant pandemic circumstances. Hall applicants should take note of these measures adopted for the Residential Year 2022-23 before submitting an application. 

  1. Both Hall Transfer and Room Swapping will be suspended until further notice;
  2. Guest Pass will be suspended until further notice; 
  3. Students who are required to undergo compulsory quarantine as required by the HK government MUST make their own quarantine arrangement to complete the self-quarantine before checking into on-campus accommodation. Upon check-in, students will be required to present relevant documents such as passport, flight/train tickets, and quarantine orders issued by the Department of Health for verification. Failure to do the above may delay the check-in procedures. FAQs on COVID-19 housing arrangement can be found here
  4. UG Hall IX will be reserved for pandemic emergent use in Fall Term 2022 and thus not available in this application exercise. UG Hall IX is not a hall preference in this hall application.
  5. Therapy dog program is offered and the dogs stay in UG Hall VII and UG Hall IX. Successful hall applicants should take note of this when accepting their hall offer.

 

MORE POINTS TO NOTE:
  1. Application for student housing in 2022-23 is only accepted once a year for the entire Residential Year 2022-23.
  2. Applications are not on first-come-first-served basis; all applications received within the application period will be processed together.
  3. Online system for applications and acceptance of hall offers is closed automatically by the respective deadlines. Late submission of applications / late acceptance of hall offers will not be considered. Only submissions successfully recorded in the online system will be considered and processed.  
  4. Upon successful submission of application / acceptance form via the online system, an acknowledgement email will be sent to the applicants' HKUST ITSC email address. They should make sure that they check their mailbox including the spam and junk mail folder for the acknowledgement email. Students who do not receive an acknowledgement email may consider that their submission as NOT successful and should submit again before the respective deadlines. 
  5. After a student has submitted the hall application, the information on the online system cannot be changed. If applicants wish to change the reported information, they should write to ughousing@ust.hk before the application deadline. No changes will be considered after the application deadline.
  6. After an applicant with a hall offer has submitted the hall offer acceptance form, the information on the online system cannot be changed. If applicants would like to change the decision, they should write to ughousing@ust.hk with reasons for consideration before the acceptance deadline. No change will be considered after the deadline.
  7. All applicants must provide accurate and complete information provided in the hall application. Provision of inaccurate or incomplete information may lead to disqualification of the application and disciplinary action.
Residential Periods

Full residential year hall offers are offered to successful applicants. 

Residential Terms Periods (both nights inclusive)
Full Residential Year 2022-23 28 August 2022 - 3 June 2023

 

Students are required to arrange other sources of accommodation on their own before and after the offered hall residential period. Early check-in or late check-out will NOT be arranged.

Important Dates
Procedure Dates
Online Hall Application* 4 April 2022 08:00 (HKT) - 14 April 2022 23:59 (HKT)

Release and Appeal of Weightings for University Housing Lottery^

Mid April 2022
Submission of Required Proof (1st Batch of Main Round Offers) Mid to late April 2022
Release of Hall Application Results Around mid-May 2022

Online Acceptance of Hall Offer (1st Batch of Main Round Offers)

Around mid-May 2022

Release of Room Assignment Results & Payment of Hall Charges

Early August 2022
Check-in Date 28 August 2022 10:00 (HKT)
Check-out Date 4 June 2023 12:00 (HKT)
 
* Application Period

4 April 2022 08:00 (HKT) - 14 April 2022 23:59 (HK Time)

 

^ According to the home address indicated in the application, local applicants will be informed of their assigned weightings in the university housing lottery by email. If they have doubts on the assigned weighting, they may follow the appeal procedures as stated in the email to make an appeal within the specified period. Applicants who lodge an appeal are required to submit proofs for verification by the Student Housing and Residential Life Office. Failure to submit the required proof within the specific deadline or the proof cannot be verified by the Student Housing and Residential Life Office will result in cancellation of the hall application for the Residential Year 2022-23.

 

Application Method


Click here to submit application for Regular Residential Year > https://www.ab.ust.hk/applyhall  
 
Only those who have successfully submitted a hall application within the specified application period will be considered for student accommodation in the Residential Year 2022-23 according to the Hall Allocation Policy, including those under the priority stream and housing quota allocated for eligible groups.
 

Acceptance of Hall Offer

Successful hall applicants will receive a system-generated hall offer acceptance notification email one day after the Hall Offer Letters are sent. They are required to follow instructions to confirm their acceptance of hall offer online within 3 calendars days. Failure to complete the online acceptance by the deadline will result in cancellation of hall offer without further notification.

 

Important Note to Non-Local Continuing Students:

Non-local UGs are NOT guaranteed with University housing starting in their 3rd year of study. Students are advised to plan ahead for their accommodation arrangements. If they are interested in living outside of HKUST campus, they may approach the Off-Campus Housing Section of the Student Housing and Residential Life Office at off-camphouse@ust.hk for assistance. Information on off-campus accommodation is also available online.

They may still apply for on-campus accommodation but spaces are extremely limited and allocated according to a weighted lot drawing system or to those who participate in certain group activities. 


Note to Students who Are Currently On Leave of Study / who Plan to Take Leave of Study / On Exchange: 

Please note that the admission exercise for the Residential Year 2022-23 is conducted ONCE ONLY. Students who wish to be considered, including those who are currently taking leave/plan to take leave from study or go on exchange, are required to submit their applications during the application period regardless of their current registration status. Those with unconfirmed leave / exchange plan in 2022-23 should also submit a hall application within the application period. No application will be accepted after the deadline.

Flow Chart Summary of Hall Application & Offer Mechanism

Release of Weightings for University Housing Lottery

Applicants who are not offered under the Priority Stream will receive weightings in the University Housing lottery. Announcement of assigned weighting will be made as soon as the application has been preliminary vetted. However, further adjustments may still be made to the announced weightings if the reported home addresses cannot be verified. Applicants may be asked to submit proof as detailed in the following section of “Local Applicants with an Address in Hong Kong”.


Students who wish to make an appeal to the weighting for University Housing Lottery are required to submit requests in writing within 2 calendar days from the date the applicants are notified. 

Schedule of Appeal for University Housing Lottery Weighting

Application Submission Date Date for Weighting Release Deadline for Weighting Appeal Appeal Result Release
4 - 5 April 2022 8 April 2022 11 April 2022 By 27 April 2022
6 - 10 April 2022 13 April 2022 16 April 2022
11 - 14 April 2022 21 April 2022 24 April 2022


Any discrepancies on weightings assigned for the lottery will NOT be considered after the appeal period. Such weighting will be considered to be final for this hall application regardless of any updates of traveling time from the HKeMobility after the hall application period.

Verification of Reported Home Address

According to the UG Hall Allocation Policy, hall places allocated to successful applicants based on the University Housing Lottery is determined by the weightings they received according to the applicants ’home addresses. As such, some students are required to submit documentary proof(s) to substantiate their claim on home address.

Applicants should refer to the details on the University Housing Lottery (e.g. travelling time and the corresponding number of weightings & determination methods of home travelling time) in the UG Hall Allocation Policy before submitting an application.


Applicants are reminded that the information provided in hall application must be accurate and complete. Provision of inaccurate or incomplete information may lead to disqualification of the application and disciplinary action.

Submission of Address Proof

Non-Local Applicants

Applicants who are verified as non-local UG students (according to the records at the Academic Registry) are not required to submit an address proof.

Local Applicants with an Address in Hong Kong

Applicants whose reported address received housing lottery weighting at 3 or more (i.e. one-way traveling time (TT) over 90 minutes) will be requested to submit relevant address proof to substantiate the home address of the applicant and his/her parents. Please make reference to the Schedule of Address Proof Submission tabled below and get ready the required documents.

Some examples of the documents required are:

  • Tenancy Agreement (for public housing estates), or Recent Rate Receipt (for self-owned flat), or Stamped Tenancy Agreement (for rented flat), bearing names of parents
  • Most recent utility bill(s) bearing names of parents
  • Letters sent by the HKSAR Government / mobile bills / bank statements bearing your name within most recent 4 months
  • Proof of relationship between the applicant and parents (e.g. birth certificate)

Schedule of Address Proof Submission
Application Submission Date Submission of Address Proof (Tentative#)
4 - 5 April 2022 8 - 11 April 2022
6 - 10 April 2022 13 – 16 April 2022
11 - 14 April 2022 21 – 24 April 2022

#Submission date for those who have lodged a weighting appeal may be different.

 

Local Applicants who Claim to have a Home Address Outside Hong Kong

Applicants under this category may be requested to submit relevant address proofs to substantiate the claimed home address. Examples of the required documents are:

  • Proof of home address outside of Hong Kong of both parents (e.g. utility bills, bank statements, etc.)
  • Proof of both parents' work outside of Hong Kong
  • Student's education history
  • Proof of Relationship between student and his/her parent (e.g. birth certificate)

 

List of standard documents required for submission will be detailed in the hall offer letters to successful applicants. Applicants should note that any submitted documents may be further reviewed by the UG Hall Selection Committee. Applicants may be asked to submit supplementary documents by a stipulated deadline. Applications will be rejected if applicants fail to provide proofs as required. 
 
Applicants should contact the Student Housing and Residential Life Office in case of doubts.

Announcement of first Batch of Main Round Hall Application Results

1st Batch of Main Round Hall Application Results (e.g. hall offers for successful applicants under Priority Housing/University Housing Lottery, notifications for waitlisted / rejected applicants, etc.) will be announced in around mid-May 2022. Results will be sent to applicants' HKUST ITSC email address.
 
It is the responsibility of the applicants to check with the Student Housing and Residential Life Office either in person or by writing to ughousing@ust.hk if they do not receive any notifications by late May 2022.

University Housing Quota Allocation for Groups

The Student Housing and Residential Life Office works with the academic Schools, IPO, Sports and Development (SD) and the Student Support and Activities (SSA) Teams of the Dean of Students Office (DSTO) on the quota allocated for nominated students from eligible groups. Eligible groups will receive information from the aforementioned offices for submitting nominations in April to May 2022. Successful nominated hall applicants* will receive hall offers in around mid to late June 2022.
 
* Nominations are only valid for hall applicants who have successfully submitted the hall application within the hall application period.

Residence Masters’ Discretion

Applicants who are not offered a hall place in the 1st batch of main round offer and are in situations demonstrating exceptional hardships may apply to the Residence Masters’ Discretionary Committee for special consideration. Applicants should write to ughousing@ust.hk with detailed description of their circumstances and provide supporting documents if applicable. Cases will be reviewed by the Residence Masters’ Discretionary Committee on a case-by-case basis.

Hall Charges & Payment

The hall charges for the Residential Year 2022-23 for Continuing UG students will be made available soon. The table below lists the hall charges for Residential Year 2021-22 for reference. Applicants should expect an approximately 5% increase on hall fees in 2022-23.

Room Type Available In Charge (HK$)
    Local Students Non-Local Students
Double Room UG Halls I, II, III, IV, VI 16,050 20,380
UG Halls VII, VIII, IX 19,920 25,300
Jockey Club Hall 21,310 27,060
Triple Room UG Halls II, III, IV, VI 12,060 15,320
Bunk Bed Room UG Hall V 13,370 16,980
Single Room UG Hall VII 26,810 34,050
UG Halls VIII, IX 29,500 37,470

 

Remark:

  1. Hall charges listed exclude air-conditioning and laundry charges. Room type(s) available depends on the hall allocated to successful applicants under the mechanism in the hall policy; there are no room type selection / preferences in the hall application.
  2. Hall fee for full residential year will be charged in 2 installments; charge for each installment are calculated on pro-rata basis.
  3. Hall charges must be paid in FULL. Any hall fee paid are non-refundable and non-transferable.
  4. Students with financial difficulty may submit application for payment deferment to the Scholarships and Financial Aid Office.
Hall & Room Allocation

Hall Allocation

In view of the pandemic situation, successful hall applicants in Residential Year 2022-23 who are current residents in Spring 2022 are likely to be allocated to their current bedspace unless maintenance work is required.

Other applicants who are not current residents in Spring 2022 may indicate a maximum of 3 hall preferences in the housing application. Applicants may refer to the policy or the illustration below on the hall allocation mechanism. Please refer to the flowchart on the handling of hall preferences. 

 

Please note that Therapy Dog trainees are currently residing in UG Hall VII and UG Hall IX. Applicants should take note of this when indicating their hall preferences.  (NOTE: UG Hall IX will be reserved for pandemic emergent use in Fall 2022 and not available for this hall application exercise)

 

ughall_assign_mechanism.png


 
Room Allocation

Details of room and room type will be sent to successful applicants in August 2022 after they have accepted the hall offer.

Waiting List

Eligible hall applicants who do not receive a hall offer for the Residential Year 2022-23 in the 1st batch of main round offers will be placed on the waiting list. Waiting list ranking is available here and will be updated after each round of top-up exercise.


General admission procedures (e.g. acceptance of hall offer) still apply and are required to be completed by the applicants receiving top-up offers within the specified period as indicated in the hall offer letters. Schedules of procedures of receiving top-up offers differ from the schedule announced above and the successful applicants will be informed individually.


Failure in completing any of the required procedures within deadlines shall result in cancellation of hall offers. 


Top-up hall offers will be issued once there are hall places recovered from non-acceptance, decline of hall offers and withdrawal of hall applications. However, waitlisted applicants should be prepared for not getting any hall offers and are advised to plan ahead for their accommodation arrangements.

Off-campus Accommodation Options

If students wish to consider self-arranged off-campus accommodation, they may approach the Off-Campus Housing Section of the Student Housing and Residential Life Office at offcamphouse@ust.hk for assistance in sourcing off-campus accommodation in the private market and for the tips on property renting here.
 
Information on off-campus accommodation is also available online.