Hall Application Information for Residential Year 2020/21 (Continuing UG Students)
Hall Application Period: 27 March 2020 - 20 April 2020
POINTS TO NOTE:
- Provision of false / inaccurate information will lead to disqualification and cancellation of the hall applications and associated offers and further disciplinary actions.
- Application is only accepted once a year. Students who wish to apply for other periods in 2020/21 (e.g. Spring Term 2021 only) or have unconfirmed plans yet should consider submitting the application within the application period.
- Applications are not on first-come-first-served basis; all applications received during the application period will be processed together.
- Online system for applications and acceptance of hall offers shuts down sharply after deadline. Any late submission of application / late acceptance which could not be recorded by the system will not be considered.
- Only application / acceptance forms successfully recorded in the online system will be considered and processed.
- Upon successful submission of application / acceptance form in the online system, an acknowledgement email will be sent to the email address(es) provided by the applicant; those who do not receive an acknowledgement email may consider submission of form NOT successful (e.g. late submission, etc.).
Full residential year hall offers are to be offered to successful applicants. Hall offers will be adjusted to 1-term hall residence (i.e. Fall / Spring Term ONLY) subject to students' registration status and eligibility for student accommodation (e.g. exchange-out, leave of study) or upon request. Successful applicants who receive a full residential year hall offer but wish to take up only 1-term hall residence must write to email@example.com to request for such adjustment AFTER accepting the hall offer.
|Residential Terms||Periods (both nights inclusive)|
|Full Residential Year 2020/21||4 September 2020 - 3 June 2021|
|Fall Term 2020||4 September 2020 - 12 January 2021|
|Spring Term 2021||25 January 2021 - 3 June 2021|
Students are required to arrange other sources of accommodation on their own before and after the offered hall residence. Early check-in or late check-out will NOT be entertained.
|Online Hall Application*||27 March 2020 - 20 April 2020|
|Appeal on Weightings of University Housing Lottery^||To be confirmed|
|Release of Hall Application Results||Around mid/late May 2020|
Online Acceptance of Hall Offer# (1st Batch of Main Round Offers)
|Around mid/late May 2020|
Submission of Required Proof $ (1st Batch of Main Round Offers)
|To be confirmed|
|Payment of Hall Charges@||Early August 2020|
|Check-in Date||10am, 4 September 2020|
12nn, 4 June 2021
* Application Period
8am, 27 March 2020 - 11:59pm, 20 April 2020 (HK Time)
[for request in change of submitted information, write to firstname.lastname@example.org within the application period; requests are subject to approval]
^ Local applicants will receive notification on their assigned weightings with reference to the home address indicated in their application and appeal procedures on during the application period. Home address and the lottery weighting of each individual will be subject to further verification.
# Hall Offer Acceptance Period (1st Batch of Main Round Offers)
Around mid/late-May 2020
$ Not all successful applicants are required to submit proof; if successful applicants are required to submit any proof for verifying reported information in their application, they will be randomly assigned to a 2-day time slot for proof submission within the stated period, and will be informed of the arrangements and requirements in the hall offer letter and/or in separate cover. Failure to submit the required proof within the assigned 2-day time slot will result in cancellation of hall offer without prior notification.
@ The University is currently reviewing the payment arrangements and detailed information would be included in the offer letters which would be sent to successful applicants.
https://www.ab.ust.hk/applyhall > "Click here to submit application for Regular Residential Year"
Students who fail to submit the hall application within this application period will NOT be considered for student accommodation for the ENTIRE Residential Year 2020/21, including quota under eligible groups or Residence Masters’ Discretionary Committee.
Applicants who is granted a hall offer will receive a system generated hall offer acceptance notification email the day after the Hall Offer Letters are sent and they are required to follow instructions to confirm their acceptance of offer online within 4 days. Failure to complete the online acceptance by the deadline will result in cancellation of hall offer without further notification.
NOTE TO STUDENTS CURRENTLY / WHO PLAN TO BE ON LEAVE OF STUDY / EXCHANGE:
Students who wish to apply for student accommodation for the Residential Year 2020/21 are required to submit a hall application within the aforementioned application period regardless of their registration status during the application period; no hall places will be reserved for those who fail to submit their hall applications by the application deadline. Those with unconfirmed leave / exchange plan in 2020/21 are required to submit a hall application within this application period as there will not be new round of hall applications.
Weightings for University Housing Lottery (for applicants who were not offered under the Priority Stream) will be announced during the application period and sent to HKUST ITSC email addresses of the applicants concerned. Such weightings are NOT verified yet unless otherwise specified, and are subject to further adjustments after verification of reported home address.
To be confirmed.
[appeal procedures to be announced in separate cover]
Any discrepancies on weightings assigned for the lottery will NOT be considered after the appeal period, and such weighting is considered to be final for this hall application regardless of any updates of traveling time from the Hong Kong eTransport, subject to further verification of reported home address.
1st Batch of Main Round Hall Application Results (e.g. hall offers for successful applicants under Priority Housing/University Housing Lottery, notifications for waitlisted / rejected applicants, etc.) will be announced around mid/late-May 2020 and such result will be sent to applicants' HKUST ITSC email addresses.
It is the responsibility of the applicants to check with the Student Housing and Residential Life Office either in person or write to email@example.com if they do not receive any notifications by mid/late-May 2020.
According to the UG Hall Allocation Policy, hall places allocated to successful applicants are based on the weighted University Housing Lottery which the weighting depends on the applicants’ home address of their student category. As such, some students are required to submit documentary proof(s) to substantiate their claim on home address.
Applicants should refer to the details on the University Housing Lottery (e.g. travelling time and the corresponding number of weightings & determination methods of home travelling time) in the UG Hall Allocation Policy before submitting the application form.
Applicants who are required to submit documentary proof(s) will be informed of the requirements in their hall offer letters and/or in separate cover. Failure to submit required proof before the deadline will result in cancellation of hall offer without prior notification.
Applicants are reminded that provision of false / inaccurate information will lead to disqualification and cancellation of the hall applications and associated offers (including subsequent hall applications).
Applicants who are verified as non-local UG students (according to the records at the Academic Registry) are not required to submit an address proof.
Local Applicants with an Address in Hong Kong
Applicants under this category may be requested to submit relevant address proof to substantiate the home address of the applicant and his/her parents. Some examples of the documents required are:
- Rate Receipts
- Tenancy Agreement of Public Housing
- Stamped Tenancy Agreement for Rented Apartment
- Utility Bills
- Proof of Relationship between student and his/her parent
List of standard documents required for submission will be detailed in the hall offer letters to successful applicants. Applicants should note that any submitted documents may be further reviewed by the UG Hall Selection Committee. Applicants would be asked to submit further documents by a stipulated deadline if there are doubts on their submission. Failure to do so would result in their applications being rejected.
Applicants are strongly advised to contact the Officers of the Student Housing and Residential Life Office in case of doubts.
The Student Housing and Residential Life Office will work with related Schools, Offices and the Students’ Union on the collection of nomination lists for hall residence from mid-April to late-May 2020. Representatives of groups eligible for having quotas will receive detailed information on the terms and arrangements for submitting nomination list in due course and in separate cover. Upon submission of nomination lists, nominated hall applicants* shall receive hall offers in mid-June 2020.
* Nominations would only be valid for hall applicants who successfully submitted the hall application within the hall application period.
Applicants who are not offered a hall place in the 1st batch of main round offer and are in situations demonstrating exceptional hardship may apply to the Residence Masters’ Discretionary Committee for special consideration by writing to firstname.lastname@example.org with detailed description of their circumstances and any supporting documents if applicable.
The hall charges for the entire Residential Year 2019/20 for Continuing UG students are listed below for reference.
|Room Type||Available In||Charge (HK$)|
|Local Students||Non-Local Students|
|Double Room||UG Halls I, II, III, IV, VI||14,560||17,910|
|UG Halls VII, VIII, IX||18,060||22,210|
|Jockey Club Hall||19,320||23,770|
|Triple Room||UG Halls II, III, IV, VI||10,940||13,460|
|Bunk Bed Room||UG Hall V||12,120||14,910|
|Single Room||UG Hall VII||24,310||29,900|
|UG Halls VIII, IX||26,760||32,920|
- Non-local students are those holding student visas / Entry Permits to study in HKUST.
- Hall charges listed excludes air-conditioning and laundry charges. Room type(s) available depends on the hall allocated to successful applicants under the mechanism in the hall policy; there are no room type selection / preferences in the hall application.
- Hall fee for full residential year will be charged in 2 installments; charge for each term / installment are calculated on pro-rata basis.
- Hall charges must be paid in FULL and are non-refundable and non-transferable.
- The University is currently reviewing the payment arrangement for students. Detailed payment methods and the payment schedule would be announced in due course.
- Students with financial difficulty may apply for payment deferment to the Scholarships and Financial Aid Office.
Applicants may indicate a maximum of 3 hall preferences in the housing application. Applicants may refer to the policy or the illustration below on the hall allocation mechanism.
Details of room and room type will be allocated to successful applicants after the application results are announced.
Hall applicants who do not receive a hall offer for the Residential Year 2020/21 in the 1st batch of main round offers will be placed in the waiting list. Waiting list ranking is available here and will be updated periodically.
General admission procedures (e.g. acceptance of hall offer) still apply and are required to be completed by the applicants receiving top-up offers within the deadlines indicated in the hall offers. Schedule of procedures for those receiving top-up offers differ from the schedule announced above.
Failure in completing in any of the required procedures within deadlines shall result in cancellation of hall offers.
Ranking in the waiting list is determined on random basis with reference to the process of University Housing Lottery; The waiting list will be updated after each round of top-up.